NON-BOARD MEMBERS ATTENDANCE AT FORMAL BOARD MEETINGS
The Board of The Overlook Homeowners Association
encourages Visitors to attend our formal Board meetings (non working
meetings) but want to ensure an orderly Governance process and have
adopted the following guidelines for visitors.
1. All visitors shall register in writing in
advance of their attendance at any called Board meeting by giving
their name, address and issue that they wish to address (if any).
2. Visitors are entitled to see and receive a
copy of the Boards agenda.
3. Visitors are not to interrupt the Board
members discussion on any item. The Board President may open the
floor to questions or comments prior to a vote on any pending issue.
4. The president may, include an open forum
discussion time on the Board agenda if they so choose.
5. Visitors may submit questions or comments to
be included in the minutes if they prefer this method over a verbal presentation.
6. Based on the questions or comments posed by
any visitor the Board may delay an appropriate answer if legal or
outside expertise is needed in order to respond to the issues posed.
The Board shall inform those present of the issue and the reason that
a delayed response is in order, and a reasonable time frame to issue
a written response.
7. Visitors shall be excused due to the need for
an Executive Session of the Board. The Board may go into Executive
Session to discuss pending legal matters, discussions regarding
personnel matters and other such topics may be permitted under the
Texas Open Meeting act.
8. Visitors may be asked to leave the meeting if
their Behavior or conduct becomes an obstacle to conducting business
or becomes a threat to life and Safety of those attending. The
President (or those acting in the absence of the President) may
remove any visitor from the meeting based on this policy, or adjourn
meeting due to the particular situation.